How DataScan Turned GRC from a Bottleneck into a Growth Platform

The Challenge

As the market leader in wholesale finance software for banks, and automotive and equipment lenders, DataScan manages billions in inventory loans underpinned by complex, high-risk environments. With hundreds of field auditors and strict compliance demands, their GRC operations were deeply manual, spread across SharePoint, Confluence, and Excel.

• Audit prep took 3-4 months.

• Evidence collection and review were manual.

• Risk, policy, and control systems were fragmented.

• Security reviews created friction during the sales cycles.

• Questionnaire responses managed using a different platform.

The Solution: Built to Scale with Enterprise DNA

To evolve beyond manual, fragmented risk and compliance management, DataScan adopted Drata’s AI-native Trust Management Platform—not just for automation, but for enterprise-grade interoperability, control, and the ability to directly embed compliance into operational controls.

Drata’s approach aligned with DataScan’s goal to scale without adding complexity. By emphasizing extensibility, integrations, and autonomous workflows, Drata became a central operating system for building trust.

Here’s how Drata met DataScan where they were—and enabled where they’re going:

• Interoperability: Drata integrated with Jira, Azure AD, and other infrastructure systems to become a seamless extension of DataScan’s workflows—without requiring teams to abandon existing tools.

• Extensibility: With Custom Workflows, DataScan automated tasks like evidence review, enabling tailored logic tied to tasks and notifications. They’ve started with evidence but plan to expand to risk on their own terms.

• Scalability: From SOC 2 to FedRAMP Moderate, Drata provided out-of-the-box frameworks and a common control architecture that scales with DataScan’s regulatory ambitions. Control mapping with shared controls across frameworks and real-time monitoring eliminate duplication as they expand into new markets.

Outcomes: Trust That Scales and Drives Growth

Drata didn’t just help DataScan collect evidence—it gave them the infrastructure to scale trust as a business function. By unifying fragmented systems, automating compliance operations, and integrating seamlessly across tools, Drata unlocked a new operating model for GRC—one that’s scalable, extensible, and built for growth.

70% Faster Audit Readiness

DataScan reduced audit prep time from 3–4 months to just 2–3 weeks—a significant leap in efficiency. With real-time control mapping and automated evidence renewal, the team shifted from reactive documentation cycles to proactive risk oversight.

• Reduced audit lift by 10+ weeks

• Freed up GRC and engineering capacity 

• Enabled progress toward vendor risk and SOC readiness

Centralized Policy & Control Operations

By consolidating policies, controls, and ownership into Drata, DataScan eliminated reliance on SharePoint, ADP, manual folders, and scattered spreadsheets. With integrations into Jira, Azure AD, and AWS, they built a single source of truth that spans teams and frameworks.

• Streamlined policy approvals and attestation tracking

• Enabled asynchronous collaboration across HQ and 400+ field auditors

• Easily able to work towards upcoming frameworks like FedRAMP Moderate and to support DataScan as a cloud service provider 

AI-Powered Speed Cuts Sales Review Time by 43% 

Using AI Questionnaire Assistance, DataScan responded to over 1,500 security questions in a single month—a workload that previously took months. Turnaround time dropped from 30 to 17 days, helping accelerate sales cycles and reduce customer friction.

• Prevented deal delays tied to security review backlogs

• Shortened procurement and renewal cycles

• Improved buyer confidence with instant, audit-grade proof of posture

Custom Workflows → Continuous Compliance, 5x Faster

With Drata’s extensible workflow engine, DataScan will cut evidence collection from 10 weeks to 2–3 by automating one-year reviews. They are now implementing the same logic across other key risk events in Drata.

Anticipated Impact:

• Boost audit readiness with a proactive, evergreen evidence review process

• Distribute evidence ownership across the org—without sacrificing visibility

• Boost readiness while unlocking bandwidth for higher-value work

Bottom Line

Drata isn’t just a GRC tool—it’s an infrastructure for trust. It meets organizations where they are, integrating with their operations and scaling to support their growth. For DataScan, that means moving faster, proving trust earlier, and turning compliance into a differentiator.